Google Calendar
This guide provides step-by-step instructions on how to enable and configure Google Calendar 2-way sync. It covers how to activate the sync, use data placeholders for event titles and descriptions, customize synchronization settings, and finalize the activation for staff members. Following this guide will allow users to seamlessly integrate their bookings with Google Calendar, ensuring accurate and efficient synchronization of appointments and schedules.
Please note, if you delete an event from “Google Calendar” that was created through Bookified, it will not be removed from the Bookified system. Only events that were originally added, modified, or deleted from Google Calendar will be reflected in Bookified.
Enable Google Calendar Sync
1. Navigate to ‘Settings‘, then select ‘Integrations settings‘.
2. Select ‘Google calendar‘ then select ‘Enabled‘.
3. Choose the relevant details based on your business needs.
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- Selecting the ‘purple tag‘ icon that is on the right of ‘Event title‘ and ‘Event description‘ will present you with relevant details.
When you enable ‘Google Calendar’, you will see pre-populated details in the ‘Event title’ and ‘Event description’ fields. Feel free to modify these details according to your business needs.
Google Calendar Settings
When configuring Google Calendar Synchronization, you can tailor the following settings to suit your business needs:
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Add Customers as Attendees:
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Choose whether to automatically add customers as attendees in your Calendar events. This helps in keeping track of who is attending an appointment directly within the Google Calendar event.
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Send Email Invitations by Google:
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Enable the option for Google to send email invitations to the attendees. This ensures that customers receive official calendar invites for their appointments.
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Visibility of Other Attendees:
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Decide if customers can see other attendees on the event. This setting is useful for group appointments or events where attendee visibility is necessary or preferred.
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Appointment Visibility on Google Calendar:
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Select which types of appointments should be visible on your Google Calendar. This could include all appointments or only those fitting certain statuses criteria, ensuring your calendar reflects relevant bookings.
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Enabling Google Calendar Sync for Staff
1. Navigate to the ‘Staff‘ menu.
2. Select the ‘3 dots‘ next to the staff member then select ‘Edit‘.
3. Scroll down to the ‘Google calendar‘ field and click on ‘Google Sign In‘.
Logging into Google and Authorizing Bookified
- After clicking on ‘Google Sign In’, you’ll be redirected to Google to log in with your account.
1. Log in with your Google account.
2. You will be prompted to allow ‘Bookified‘ to access your Google Calendar.
Documentation last updated: March 23, 2024.
At the time of writing this documentation, we (Bookified) are awaiting verification from Google. Once the verification is complete, you will no longer see the Google alert ‘Google hasn’t verified this app’. You may choose to wait until Bookified is confirmed, or you may choose to proceed.
Final Steps
- After granting authorization to Bookified, you will be subsequently redirected back to the staff page.
1. Scroll down to ‘Google calendar‘ field.
2. Select the ‘arrow down‘ icon within the field, and choose your Google account.
3. Select ‘Save Staff‘ when you are done to save your changes.
The ‘Sync previous appointments’ option will synchronize past appointments with your Google Calendar. This is completely optional and can be decided based on your business needs.
After you click on ‘Save Staff’, there may be a slight pause in the system. Please wait patiently during this time as it is synchronizing your appointments with your Google Calendar.
Disconnect Google Calendar Account from Bookified
1. Navigate to the ‘Staff‘ menu.
2. Select the ‘3 dots‘ next to the staff member then select ‘Edit‘.
3. Scroll down to the ‘Google calendar‘ field and click on ‘Google Sign Out‘.
4. Select ‘Save Staff‘ when you are done to save your changes.
Viewing Google Calendar Events
1. Navigate to the ‘Calendar‘ menu.
2. Toggle on ‘Google Calendar‘ which is located at the top right side.
3. ‘Google calendar‘ events will now be shown on your ‘Bookified Calendar‘, each event will have a ‘Google Calendar‘ icon beside it.
Currently, the ‘Google Calendar’ button must be toggled off and then on to update any changes made on Google Calendar. We are working on a solution to automate this process.